The Commerce Department has the responsibility to purchase goods, services and supplies, on behalf of the City. An explanation of the procurement methods that can be used is below:
Request for Proposal (RFP) – A formal competitive negotiation procurement method for obtaining goods, services, and construction in which discussion and negotiations may be conducted with responsible proposers who submit responsive proposals. The process concludes with the award of a contract to the proposer whose offer is in the best interest for the City.
Request for Qualifications (RFQ) – A formal solicitation that asks potential suppliers or vendors to detail their background and experience providing a specific good or service. In this case, the buyer is only concerned about the vendor’s skills and experience. The process concludes with the award of a contract to the proposer whose is deemed most qualified.
Invitation To Bid (ITB) – A formal competitive sealed bidding method where the award is made on the basis of the lowest bid price.
Invitation to Quote (ITQ) – An informal solicitation of quotes for goods and/or services that do not exceed the city’s small purchase threshold of $35,000.